“Anti-patterns are solutions that look right, feel
productive, and repeatedly fail in practice.”
- Software Engineering (and Leadership) quotation"
A respectful note for leaders who are permanently busy
but mysteriously unreachable
Let’s begin with something we all agree on.
Delivery leaders are busy. Very busy. So busy that emails
remain unread, meeting invites live in limbo, and decisions float in the
universe, waiting for alignment.
Somehow, in delivery leadership, busy-ness has become a
badge of honour. This blog is not questioning your workload. It is
questioning what “busy” has quietly become.
The New Leadership Illusion: Being Everywhere
Some leaders don’t just want visibility. They want
omnipresence.
- Every
call
- Every
escalation
- Every
thread
- Every
decision, however small
Calendars overflow. Teams chat lights up. Status decks
multiply. From the outside, it looks impressive. From the inside, nothing
moves faster.
Being everywhere feels like leadership. In reality, it is
often avoidance—of delegation, trust, and prioritization.
Micromanagement: The Most Time-Consuming Hobby
Micromanagement has a clever side effect. It creates
the feeling of control.
- Reviewing
things already reviewed
- Asking
for updates already shared
- Re-opening
decisions already made
The leader feels indispensable. The team feels
stuck. Ironically, micromanaging leaders are often the ones who:
- Miss
critical emails
- Respond
late to escalations
- Skip
or ignore the one meeting that actually mattered
Because they were busy controlling the wrong things.
Self-Created Busyness (Also Known as Leadership
Theater)
There is a special kind of leader who:
- Inserts
themselves into everything
- Makes
every decision dependent on them
- Attends
meetings where they don’t add value to
Then proudly declares: “I’m stretched. Too many
things depend on me.” Yes. Because you designed it that way.
Strong suggestion: If everything depends on you, you are
not leading—you are bottlenecking.
The Email You Did not Read (But Everyone Else Did)
There is a special category of email, which is Short,
Important, Time-sensitive, Clearly addressed... It waits.
Days later, the response arrives: “Just seeing this
now.”
Translation: “I optimized my time for activity, not
impact.”
Critical emails are rarely long. They are missed because
leaders are busy being visible—not effective.
The Meeting Invite Limbo Strategy
Some leaders practice a curious scheduling approach:
- Don’t
accept
- Don’t
decline
- Let
it age
This creates hope. Hope is not a strategy. Teams
plan around uncertainty. Decisions stall. Accountability blurs.
Strong suggestion: Accept = commitment, Decline =
clarity, Silence = confusion
Leadership requires choosing, even when the answer is
“no.”
Back-to-Back Meetings: A Symptom, Not a Medal
“I was in meetings all day” has become the modern
leadership alibi. But meetings are not leadership. Decisions are. If
your calendar has no space to:
- Read
- Think
- Respond
- Decide
You are not overloaded. You are overbooked by choice.
The Hidden Cost of Always Being Busy
When leaders don’t respond:
- Teams
wait
- Risks
grow quietly
- Escalations
turn into crises
And the irony? The leader gets busier—cleaning up
problems that could have been avoided with a timely response. Busy-ness
becomes self-sustaining.
A Strong (But Achievable) Reset
Try this experiment for 30 days:
- Delegate
decisions to right people in your team
- Read
and respond to critical emails within 24 hours
- Accept
or decline every meeting invite
- Block
time for thinking and decision-making
- Measure
yourself by outcomes, not calendar density
You will still be busy. But your teams will finally
move.
Final Thought (Please Read Slowly)
Great leaders are not everywhere. They are present where
it matters. They don’t create busy-ness to feel important. They create
clarity so others can move.
Unread emails, ignored invites, and delayed responses are
not signs of leadership pressure. They are signs of misplaced
attention. Be aware of everything. Be present only where you add value.
Busy-ness does not signal importance. Silence does not
signal leadership. Unread emails are not a strategy. The best delivery
leaders are not the busiest people in the room. They are the ones who: Decide,
Respond, Remove blockers, Create momentum
And yes, they are busy too. They just don’t make it everyone else’s problem. Just remember, If you have to be everywhere, you are trusted no-where.